When students lose their financial aid due to lack of academic progress, students have two avenues to attempt to regain eligibility for aid.

Both options are found on the Appeal for Reinstatement Form and consist of:

Option one:

Filing an Appeal and citing extenuating circumstances. Extenuating circumstances are events that have occurred and are beyond your control, such as an automobile accident, an illness, or death of a family member or friend.

Option two:

Filing an Appeal after you have completed a quarter “on your own”, which means you attended at quarter here at BCC (attendance at another college or university is acceptable too), enrolled in at least five credits which are applicable to your program of study, and made Academic Progress (completed all the credits you were enrolled in and earned a 2.0 for the quarter).

Follow the directions on the form carefully.  Be sure you provide us with the documentation we require.  Appeals submitted without the correct documentation are automatically denied.

I. Appeal Committee

Appeals for Financial Aid Reinstatement are forwarded to the Appeal Committee which meets weekly and reviews all Appeals. The committee determines if your eligibility can be reinstated and will notify you by letter if your appeal was approved or denied.

II. Loss of Aid after Tuition Has Been Paid

What happens if aid has paid my next quarter’s tuition, but I’m not making academic progress?

Once the aid office checks academic progress and we determine that you have not made academic progress, we will notify you by mail and possibly email that you have lost eligibility for your funds and we will additionally request that come in and pay your tuition. You will need to either stop by our office or take the letter we send you to the cashier’s office to return funds to the aid program which paid your tuition. A return of our funds will then allow you to pay your tuition.

IF you do not either pay your own tuition or drop your classes generally the day before the quarter starts, we will withdraw our funds and allow your classes to be dropped.

The aid office has a very short period of time to check academic progress before the next quarter starts; it’s usually a three day time period in which we check academic progress and mail letters out. Your prompt attention to your tuition will result in you keeping the classes you want.

Because registration starts several weeks before the quarter actually commences that generally, grant funds (for student receiving student loans only) are applied to students’ tuition accounts a few days after they’ve registered, which prevents classes from being dropped for non-payment.

III. Grade Changes

In the event you have a grade change on your transcript, please notify this office and provide a copy of your revised academic transcript showing the change. Notifying us will allow us to re-review your eligibility and update information in the financial aid system; this way our information will be correct and another future quarter of no academic progress will not cause your aid to be cancelled.

If you were on probationary status due to an incomplete grade or a GPA below a 2.0 and you have a grade changed, once you provide us with the documentation of your grade change will can take you off probationary status.

IV. Improving Your GPA

Financial aid should only be paying for courses required for your program of study. Courses which you have previously taken, but you are unhappy with the grade you earned generally cannot be repeated while your financial aid is paying for them. Please notify our office if you are repeating a course and we will prorate your aid accordingly.

For example, two quarters ago Tony enrolled in History 101 and earned a D grade. Because D is a passing grade this class cannot be repeated if you are a financial aid student (including student loans).

Classes in which a passing grade was not earned can be repeated.

V. Appeal of Probationary Status

Probationary status cannot be appealed. However, if in a future quarter you that you are not making academic progress, you can when filing an appeal for that quarter provide us with documentation and information about a previous quarter of no progress. Additional information about may help your appeal get approved.

Probationary status typically results when a student has dropped a class, for example registering for 15 credits and then later in the quarter drops a 5 credit class and therefore will only complete 10 credits at the end of the quarter.

Return to the Financial Aid Office's main web page.

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