Opening: PROGRAM ASSISTANT(Class Code 107M), Ref. #008051

 

Opens:  April 28, 2008

Closes:  May 14, 2008

 

Bellevue Community College is committed to increasing cultural diversity among its staff and faculty.  Applicants with multicultural experience and/or backgrounds, which will add richness and diversity to Bellevue Community College, are encouraged to apply.

 

POSITION:                 PROGRAM ASSISTANT (Class Code 107M), Ref. # 008051

                                   12-month, 75% position

 

DEPARTMENT:       VENTURE PROGRAMS

 

SALARY:                    Range 32: 75% of $2,169 - $2,799 per month

 

Bellevue Community College offers an outstanding benefits package including medical, retirement, vacation, holidays, sick leave, reduced tuition rate for classes, 10% discount on most Bookstore purchases, bus pass subsidy, on-site fitness and childcare centers, and free parking.

 

POSITION PROFILE:

The Venture Program Assistant reports to the Venture Administrator and performs specialized technical/clerical duties in support of Venture activities. Organizes and perform work related to program operations independent of the daily administrative office needs of the supervisor.  Represents the program to clients, participants and /or members of the public.  Participate in and support the program team in getting tasks and overall job done in a quality manner.  Take direction and input from the Venture Administrator and exercise initiative, creativity and problem-solving skills in developing solutions related to program operations

 

Please address how you meet the following minimum and desirable qualifications and core competencies in your cover letter and resume:

MINIMUM QUALIFICATIONS:

High school graduation or equivalent AND two years of full-time clerical or customer service experience OR equivalent education/experience.  Applicants must meet the minimum qualifications to be considered.

 

SPECIFIC POSITION REQUIREMENT:

(Applicant’s must possess the following in order to be considered for the position.)

  • Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Access)

 

DESIRABLE QUALIFICATIONS:

  • Customer service experience (telephone and in person.)
  • Experience with professional documentation.
  • Demonstrated commitment to pluralism with the ability to advocate for it on campus and work as a team member on a campus committed to pluralism
  • Ability to learn proprietary student and financial electronic database system and scheduling software package
  • Excellent composition and interpersonal skills and work effectively as a member of a team and execute directions as assigned

 

CORE COMPETENCIES:

Multi-task: Prioritize and perform multiple tasks in the same timeframe, handle interruptions appropriately, and return to incomplete tasks.

Provide customer service: Listen attentively, identify issues, provide options, fulfill services, and/or exercise knowledge of policies and procedures to assist others and/or resolve complaints or conflicts.

Level I Word Processing: Use word processing software, such as MS Word to create, format, edit, preview, print and save documents.

Level I Spreadsheet: Use spreadsheet software, such as MS Excel to create, modify, print, and format spreadsheets, find and replace data, and work with basic formulas and functions.

Level I Database: Use database software to develop and maintain records.

  • Tact & Diplomacy: Responds to difficult, stressful or sensitive interpersonal situations in ways that reduce or minimize potential conflict and maintains good working relationships among internal and external customers.
  • Verbal & Written Communication:  Effectively express ideas and information in writing and using language that is appropriate to the knowledge and understanding of the audience.

 

ESSENTIAL FUNCTIONS:

  • Serve as a primary contact with program participants; provide information regarding program policies and activities; perform a verity of public relations functions
  • Compose correspondence and printed materials related to program policies, procedures, and operations; edit materials for accuracy, appearance, readability, and style.
  • Produce and distribute program completion certificates
  • Assist in the preparation of the schedule of classes, program brochures, and flyer
  • Provide budget, procurement, and payroll support to the Venture program (e.g. purchase orders, special assignment pay, etc.)
  • Coordinate Logistical Arrangements for program activities such as meetings and conferences
  • Use spreadsheet and database software to develop and maintain records
  • Establish and maintain records and files ; record statistical information
  • Prepare narrative and/or statistical reports regarding program operations
  • Perform complex word processing tasks such as merging and sorting, integrating text with graphics, spreadsheet and data base files, uploading and downloading and creating footnotes and outlines
  • Help support select instructor requirements

 

Union shop provisions cover this position as the result of a majority vote by employees in the bargaining unit.  All employees must either join the Washington Public Employee’s Association  and pay regular union dues or pay a union representation fee on date of hire as required by the Dept. of Personnel, Higher Ed. Division rules.

 

APPLICATION PROCEDURES: To qualify for consideration, applicants must meet the minimum qualifications.  The application packet includes the following:

  A completed official Bellevue Community College application form

  A cover letter addressing how the applicant meets minimum and desirable qualifications and core competencies

  Current Resume

  An applicant Data Form (optional)

 

RETURN APPLICATIONS TO:  Human Resources Department, A101, Bellevue Community College, 3000 Landerholm Circle SE Bellevue, WA 98007-6484.  Office hours are Monday-Friday, 8:00 a.m. to 5:00 p.m.; closed weekends and holidays.  For information or to request an application send an email to jobs@bcc.ctc.edu or call 425/564-2274 or 24-hour Jobline 425/564-2082.

 

CLOSING DATE

Applications must be postmarked or received in the Human Resources Department no later than 5:00 p.m. on May 14, 2008.  Processing of applications may take from six weeks to two months following the closing date.

 

BCC is an Equal Opportunity Employer and operates under an approved Affirmative Action Plan, in accordance with applicable federal and state laws and regulations. BCC reaffirms its policy of equal opportunity regardless of race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or status as a disabled veteran, or Vietnam veteran. Bellevue Community College is committed to providing access, equal opportunity and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. For further information, please visit www.bellevuecollege/equal.asp or contact Human Resources at Voice: (425) 564-2274, TTY (425) 564-4184, Fax (425) 564-3173 or email hr@bcc.ctc.edu.

 

The college strongly encourages all qualified applicants to apply. The successful candidate must provide proof of U.S. citizenship or eligibility for employment in the United States.

 

Bellevue Community College complies with the Americans with Disabilities Act. To request disability accommodation in the application process, employees and the general public should contact Human Resources at the contact information listed above.

 

 

 

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