Opening: Administrative Assistant to the Vice President - Equity & Pluralism, Ref. # 008065

 

 

Opens:   May 30, 2008

Application Review Begins:  June 25, 2008

 

(Applications received by this date will receive first consideration.  Applications received after the closing date may be considered until the position is filled.)

 

Bellevue Community College is committed to increasing cultural diversity among its professional staff. Applicants with multicultural experience and/or backgrounds, which will add cultural richness and diversity to Bellevue Community College, are encouraged to apply.

 

POSITION:           ADMINISTRATIVE ASST TO THE VICE PRESIDENT - EQUITY & PLURALISM , REF. #008065

                            EXEMPT, FULL-TIME

 

DEPARTMENT:    EQUITY AND PLURALISM

 

Bellevue Community College offers an outstanding benefits package including medical, retirement, vacation, holidays, sick leave, reduced tuition rate for classes, 10% discount on most Bookstore purchases, bus pass subsidy, on-site fitness and childcare centers, and free parking.

 

POSITION DESCRIPTION:

Under the general direction of the Vice President of Equity and Pluralism, the Administrative Assistant provides administrative support and confidential duties for the VP.  The Administrative Assistant is responsible for providing support in the following areas:  budget monitoring, review budget requests, provide advice and information; maintain VPs calendar and provide email support; schedule and arrange meetings; and make travel arrangements.  In addition, responsibilities include institutional records management; coordinating departmental purchasing; assisting with report preparation, handling of sensitive confidential materials and issues; facilitating the timely dissemination of information for the VP; and work cohesively as a member of the unit’s leadership team; taking a proactive role ensuring the smooth and efficient operation of the unit; and representing the VP as assigned.

 

Please address how you meet each of the following minimum and desirable qualifications in your cover letter.

MINIMUM QUALIFICATIONS

  • Bachelor’s degree or equivalent/education experience AND two years of progressively responsible experience in executive level office support, program coordination, or administrative work.
  • Intermediate to advanced level knowledge and experience in Microsoft Office Suite (Word, Excel, PowerPoint, Access, Outlook) using complex formats and applications, including graphics.
  • Demonstrated experience maintaining and monitoring budgets and assisting with budget development and analysis
  • Demonstrated experience maintaining websites, Dreamweaver experience

 

DESIRABLE QUALIFICATIONS

  • Demonstrated ability to work effectively with diverse groups and a demonstrated commitment to cultural pluralism
  • Excellent communications skills, both written and verbal, and problem solving abilities
  • Exceptional organizational and time management skills to manage multiple projects with deadlines
  • Experience and proficiency with supporting executive-level administrators
  • Experience in higher education or state government
  • Experience or training in records retention
  • Demonstrated ability to take meeting minutes

 

ESSENTIAL JOB FUNCTIONS:

Administrative Support

  • Maintain the VP’s calendar and make appointments; schedule and arrange meetings; and make room and catering reservations.  Prepare and distribute agendas for meetings, attend meetings, prepare minutes and circulate minutes as assigned.
  • Make travel arrangements for the VP; complete and process travel requisitions and expense vouchers.
  • Screen, prioritize and distribute incoming mail.
  • Act as liaison communicating on the VP’s behalf with administrators, faculty, staff, and colleagues at other institutions.
  • Assist the VP in composing, preparing and transmitting confidential and sensitive information.
  • Research and prepare draft reports, policies, procedures, etc.
  • Work with students, faculty, staff, and visitors to the campus; represent the college and the VP when interacting with visitors to the campus.
  • Establish priorities to ensure unit deadlines are met.
  • Manage office operations.
  • Manage the Equity and Pluralism website.

Budgets, Reports, and Records Retention

  • Maintain and monitor budgets; assist with budget development and analysis.
  • Serve as office’s records management officer.
  • Liaison to Budget Office and Finance.
  • Review and/or prepare budget requests and provide advice and information; ensure accuracy and compliance with policies and procedures.
  • Ensure appropriate signature authority on expenditures; process requisitions and invoices.
  • Research and prepare draft reports, policies, procedures, etc.
  • Assist the VP and management staff in information gathering and decision making.

Other

  • Arrange for maintenance services when needed. 
  • Order supplies and equipment as needed.
  • Support the organizational mission, philosophy, values, and goals.
  • Contribute to positive working relationships with members of the college.
  • Maintain an environment that respects, age, culture, economic, ethnic, and lifestyle.

 

APPLICATION PROCEDURE:

To qualify for consideration, applicants must meet minimum qualifications.  The application packet includes:

     Bellevue Community College application checklist form

     Letter of application addressing how the applicant meets the minimum and desirable qualifications, no more than three (3) pages

     College transcript(s) – copies are acceptable

     Current resume

     Names, addresses, and phone numbers of three current professional references

     Applicant Data Form (optional)

 

SALARY

The salary range is $42,264 - $50,717 with placement based on education and related experience. 

 

RETURN APPLICATIONS TO:

Human Resources Department, A101, Bellevue Community College, 3000 Landerholm Circle SE Bellevue, WA 98007-6484.  Office hours are Monday-Friday, 8:00 a.m. to 5:00 p.m.; closed weekends and holidays.  For information or to request an application, send an email to jobs@bcc.ctc.edu or call (425) 564-2274 or 24-hour Jobline (425) 564-2082.

 

APPLICATION REVIEW DATE:

Application materials postmarked or received in the Human Resources Department by 5:00 p.m. on June 25, 2008 will receive first consideration.  Later applications may be considered.  The position will remain open until filled.

 

Processing of applications may take from six weeks to two months following the application review date.

 

BCC is an Equal Opportunity Employer and operates under an approved Affirmative Action Plan, in accordance with applicable federal and state laws and regulations. BCC reaffirms its policy of equal opportunity regardless of race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or status as a disabled veteran, or Vietnam veteran. Bellevue Community College is committed to providing access, equal opportunity and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities.   For further information, please visit www.bellevuecollege.edu/equal.asp or contact Human Resources at Voice: (425) 564-2274, TTY (425) 564-4184, Fax (425) 564-3173 or email hr@bcc.ctc.edu.

 

The college strongly encourages all qualified applicants to apply. The successful candidate must provide proof of U.S. citizenship or eligibility for employment in the United States.

 

Bellevue Community College complies with the Americans with Disabilities Act. To request disability accommodation in the application process, employees and the general public should contact Human Resources contacts listed above.

 

 

 

 

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